Travel Support Program for Resident Scholarly Work
In an effort to promote the academic development of residents, and in turn the department as a whole, the DACCPM offers financial support to residents who present their scholarly work at suitable meetings.
- Residents must PROSPECTIVELY seek approval from the Program Director.
- The work must be done while a resident at MGH.
- Repeat presentations of the same material will not be supported.
- Funding limits: Travel, lodging, and meals will be reimbursed with limits on costs as described in the PHS Travel Policy
- International travel is supported up to $2000. An international travel approval form must accompany reimbursement.
- Domestic travel is supported up to $2500.
- Proper documentation is required for all reimbursements; travel must comply with the PHS Travel Policy (see travel reimbursement info below).
- Meetings that qualify for travel support include: ASA, SOAP, IAPS, PGA and IARS.
- If you wish to present at any other meeting, you must discuss the meeting with the Program Director.
- Poster Session:
- A poster session will be held each spring in place of Grand Rounds and Case Conference to give residents (and fellows) an opportunity to showcase their work to members of the Department. Residents (and fellows) who have received DACCPM Travel Support are expected to present their work at this venue. Details about your poster (i.e. title, authors, etc) will be solicited as part of the reimbursement process.
- Important: Please keep your poster (printed or e-poster version) for this spring event.
There are FIVE support opportunities the department currently provides:
- “ONCE PER YEAR” for Original Research
- Each resident will be afforded one opportunity per PGY year to present “original research work”. This is a full scholarship from the Department up to the limits listed above.
- “ONE-TIME PER RESIDENCY” for Scholarly Activities
- Each resident will be afforded a one-time per residency DACCPM Travel Support. These are typically national meetings or conferences at which the resident has an active involvement (presentation of a poster, participating in committee work, etc). This is a full scholarship from the Department up to the limits listed above.
- FACULTY-GUIDED TRAVEL (i.e. a global health elective in Uganda, Vietnam)
- The resident can use their “one-time per residency” DACCPM Travel Support option to cover this type of travel in lieu of attending a conference. If the resident does not wish to use the DACCPM Travel Support then they may use their available resident educational allotment to help defray the cost of this travel.
- SEA/HVO Fellowship
- The Department will provide $1000 for this type of travel as long as the resident applied for the SEA/HVO Fellowship. If the resident applied but did not win the SEA/HVO Fellowship the resident may still use the “one-time per residency” DACCPM travel support, if not previously used. The resident’s available educational allotment can also be used to subsidize these trips.
- Harvard Macy Program (Program for Post-Graduate Trainees): Future Academic Clinician-Educators
- This 3-day intensive program is focused on post-graduate trainees (residents and fellows) who seek to enhance their skills and scholarship as future academic clinician-educators. (For further information see their website: http://www.harvardmacy.org/Programs/Programs-PostGrad.aspx.) Residents must apply for the Harvard Macy scholarship (DEADLINE IS 6 MONTHS IN ADVANCE). If the resident applied but did not win the scholarship, the resident may use the “one-time per residency” DACCPM travel support, if not previously used. The resident’s available educational allotment can also be used to subsidize this educational opportunity.
- Financial support will occur according to the PHS Travel Policy: http://is.partners.org/finance/travelcentral.html.
- All receipts must be turned in within 180 days of incurring the expense; however, we recommend you submit your receipts as soon as possible upon your return.
- No expenses may be incurred prior to written approval.
- Dated original receipts must be submitted (no exceptions).
- Itemized travel and itemized meal receipts are required for full reimbursement.
- All meal reimbursement requests should reflect only the employee’s portion of the meal.
- Receipts must be taped and organized (dates and type of expense) on 8.5″ x 11″ white sheets of paper.
- Residents who qualify for the DACCPM Travel Support should submit their travel paperwork to Kristen O’Connor for reimbursement.
- Using these instructions, please designate Kristen (kec52) as your delegate in PeopleSoft: http://sharepoint.partners.org/mgh/ARE/Resident%20Info/Designating_a_Delegate_in_Peoplesoft.pdf
Do not hesitate to contact the Education Team with any questions you may have. We would rather answer your questions upfront to avoid any confusion and address any concerns.
Original policy effective: 7/1/07
Last updated January 2016 DSK